D12 would handle all requests from Professors and other Faculty members for all new furniture. This would include all student chairs, student desks, office furniture, file cabinets, and new casework needs for existing and new spaces. D12 would receive all requests from all faculty members. D12 would then interface with those faculty members to see exactly what their needs are for the space they require.

D12, because of its relationship with existing vendors, can help ensure the right product is purchased for that space’s need. D12 would also be responsible for screening all third party vendors that wish to sell to the University to ensure both quality of products offered and stability of companies offering them. This will keep third party vendors away from faculty members. These third party vendors will only have contact with D12. This will also allow for uniformity of products purchased throughout the campus.

Although D12 will not have any responsibility for issuing Purchase Orders or paying Invoices, we will assist in these areas. We will work with Accounting to be sure all PO are issued for the correct amounts and to the correct Vendors. We will also assist Accounting in paying Invoices in a timely manner by ensuring that they are for the correct amount and to the correct Vendor. This should make the bill payment process much smoother for the Accounting Department.

It is D12’s understanding that there is quite a bit of unused inventory stored on Campus. This is where our Electronic Database would be most effective. We would locate all existing unused furniture. Catalog it. Determine the condition of this inventory and make a determination as to whether it will be economical to maintain this inventory. If the inventory is still good, we would catalog it. Store it on campus and maintain the items by color, style, and location. This will also allow us to control cost by reusing functional old inventory to meet new needs, thus eliminating the need to purchase new furniture.

The Electronic Database will also allow us to see if the University has too much of any one item and if the surplus can be sold. D12 has relationships with many K-12 school systems throughout the state that may be willing to buy older inventory. This will allow the University to turn “dead” inventory into Income. It will also allow the University to potentially reclaim floor space for new classrooms that was once used as storage rooms. If items are deemed not useable do to wear and tear, D12 can also offer an evaluation as to whether old inventory is worth refurbishment, or if it were best to eliminate it. Again selling these old items even to a scrap yard would generate some income to the University.